Private scheduling for confidential deals. Both sides mark their hours, the buyer’s lead picks one time, and everyone gets their own private invitation.
Select a date & time
45 min · Video call · Listing A17
Finding a shared time
Several sellers and buyers, separate calendars, days of back-and-forth.
Keeping it private
Buyers and sellers shouldn’t see each other’s names, firms or emails before they meet.
Knowing where it stands
Status lives in inboxes and spreadsheets instead of one shared view.
Sellers mark their hours
Everyone on the seller side paints when they’re free on a private weekly grid. Those hours are held in their calendars as tentative holds.
Buyers mark theirs
Invites go out automatically when you add a buyer. Each person marks hours inside the seller side’s, and sees teammates’ hours shaded so it’s easy to line up.
The lead picks one time
Once every required person has responded, the buyer’s lead gets “Pick your intro time” and chooses one time from the overlap. Optional contacts never block a time.
Booked instantly
The pick locks right away and the seller’s hold becomes the meeting in place. First come, first served: a booked time is no longer offered to other buyers.
Separate, private invitations
Everyone gets their own invite and private video link. Sellers see “Buyer B204”, buyers see “Listing A17”. Names are revealed only on the call.
The original time holds until a new one is set
Nobody is left without a meeting. The old slot is released only once the replacement is confirmed.
Reminders that go to the right people
Buyers are reminded the day before and an hour before. Sellers get one digest at 8am. Every invite carries “Can’t make it” and “Reschedule” links.
Know who actually met
Join and leave times from every call become an attendance record.
Everyone sees their own time
Every attendee sees times in their own zone.
Optional people never block
Only required attendees decide the overlap. Optional contacts join if they can.
Tentative holds that become the meeting
Seller hours sit in their calendars as tentative holds. When a buyer books, that hold turns into the meeting in place, so nothing gets double-booked.
A deal reaching your HubSpot stage arrives in Caly, ready for your team to add buyers. Confirmed meetings reach each person’s Google or Outlook calendar as their own private invite with a video link, and progress is noted back on the deal.
Every part of Caly shares the minimum, with each person and nobody else.
How we protect your dealsSeparate invitations
No shared recipient lists. Sellers see “Buyer B204”, buyers see “Listing A17”.
Invite-only access
Brokers sign in with a one-time code sent to their email. Sellers and buyers use their own link, and a firm can ask for a code there too. No passwords.
Private, revocable links
Each person’s link is signed, expires, and can be replaced in one click.
Encrypted connections
Zoom and HubSpot tokens are encrypted at rest.
A complete record
Every email, invite and change is logged with who and when.
No recordings
Caly never records meeting audio or video.
Start with a few active listings.
Name a pilot owner and pick your first listings. Your first sellers get their links the same day.